In applying to join Cathay Pacific Services Limited (“CPSL”), you will be providing us with certain personal data about yourself. CPSL respects and safeguards the privacy of all applicants. This Applicant Privacy Policy (this Privacy Policy) sets out the key principles regarding how the personal data of our applicants will be managed.
Your personal data is processed by CPSL and you will be required to fill in the on-line application form. If you wish to access to or correct your personal data in this application form, please contact our Head of People at 6/F Office Building, Cathay Pacific Cargo Terminal, 3 Chun Wan Road, HKIA.
1 Personal data we collect
1.1 As part of your recruitment process we may collect the following personal data about you (whether such information is provided by you or a third party):
(a) your contact details, CV or résumé, application form details, national insurance or other identification number and your visa, qualification certificates, training certificates, licenses, passport or permission to work documentation, references from former employer(s); and
(b) if permitted by law health details (via you or our occupational health assessor, limited to a declaration of fitness to work);
(c) insofar as permitted by law, information relating to criminal records or financial probity checks or other independent searches (and where we do so you will be asked to consent to such collection and use before we or our agents undertake the search) that we undertake to assess your suitability for the position applied for, and
(d) materials produced during the course of the recruitment processing, including any video and presentations you provide us for the purposes of a recruitment assessment and any contemporaneous interview notes (whether made by you or the interviewer, about you).
1.2 We may obtain your personal data from you or from third parties such as our business partners, employment agencies, past employers, educational or sporting institutions, credit reference and anti-fraud agencies, other background check agencies/organisations, sanctions and politically exposed person screening lists or public registers.
1.3 If you are a former employee of CPSL, you agree to us using any available employment-related records held by CPSL for the purpose of processing your application for employment.
1.4 If you are taken on to work at CPSL, we will collect other personal data in accordance with our internal Employee Privacy Policy.
2 Why we collect and how we process and use your personal data
2.1 Your personal data will be collected, used and/or processed for the purposes of
(a) assessing your suitability for the advertised role or other potential vacancies within CPSL;
(b) preparing for the on-boarding, such as employment visa application, reference checking for airside security pass and employment contract preparation;
(c) complying with our legal obligations, such as assisting with proceedings or investigations anywhere in the world as required by public authorities, law enforcement agencies and regulators.
2.2 We shortlist applicants using a manual selection process, considering appropriate experience and skills for the job and automated shortlisting.
2.3 We process your personal data in order to assess your application and pursuant to laws to which the hiring company is subject (e.g. in relation to equal opportunities). This processing is a necessary pre-condition of entering into any future contract with you, should your application be successful.). If you are unable to provide us with the information requested, we may be unable to assess your appropriateness for the job applied for, or to communicate with you, or offer you a role.
2.4 If a job applicant is successful in securing a job with CPSL and once an employment contract has been entered into, the Personal Data of that individual will be processed in accordance with the Employee Privacy Policy. Data collected during the recruitment process may be transferred and used for the purposes described in the Employee Privacy Policy.
3 Who we share your personal data with and sending your personal data overseas
3.1 We will permit our third party service providers, including agents, contractors and other Cathay Pacific group companies, to use your Personal Data on our behalf for the purposes set out in section 2. We may also use service providers and agents in the administration of the recruitment and selection process. Where reasonably necessary or required to do so, we may disclose your personal data to third parties in relation to law enforcement or regulatory investigations and also for the purpose of conducting any pre-employment checks or calculations.
4 Retention Period
4.1 We keep records of your data for no longer than is necessary for the purpose for which we obtained them and any other permitted linked purposes.
4.2 If your application is unsuccessful, we will keep your details on file for as long as is necessary to process your application or for the purposes of further job opportunities if you agree to such longer periods. Deletion of files may be suspended where required by law or to defend ourselves if we consider a complaint or dispute to be likely or until the position is filled.
5 Your rights
5.1 You have the right (subject to various exceptions and in accordance with data protection legislation in your country) to access certain Personal Data held about you and correct any inaccuracies. We may charge a reasonable fee for the processing of any data access request in accordance with data protection legislation in your country. You also have the right to raise a complaint about our processing with the data protection regulator in your jurisdiction.
6 Contacting us
6.1 CX Subsidiaries including CPSL has a designated Data Privacy Officer who welcome to contact us at dl_dpo@cpsl.com.hk if you have any queries regarding the matters in this Privacy Policy.